How Your Project Management Knowledge Can Increase Your Business Value

Many organizations that are involved in managing  projects fails to capture  the ongoing knowledge  gained from implementing the different project management processes during the project life cycle. They use daily different document templates, workflows, reports and dashboards to manage  their projects that are not formally documented to enable  other projects to make use and benefit from this wasted knowledge.

You can turn this project management knowledge  into an asset that your company can share across all of their projects, current and future.  It is an asset that will reduce your company chances to fail in delivering successful projects.  Your company can document this knowledge in a standard operating procedures manual  to attain  the international certification of ISO

10006:2009 which provides the Guidelines for Quality Management in Projects. A certification

that will differentiate your company from the competition.

FAST TRACK YOUR PROJECT MANAGEMENT

PROCEDURES IN THREE-STEPS USING REVERSE ENGINEERING

Regardless  what project management procedures manual you want to have, we all understand the importance of fulfilling the needs  of what senior stakeholders want to know about projects being executed. They would usually want dashboards that will summarize projects key performance information  to enable  them to take the right decisions and actions. The level of details  of those dashboards do vary and depend  on the role of the stakeholder and how projects could affect they are responsible for. Dashboards  could be at enterprise, business  unit or portfolio, program, project, contract  and even project management process level. Dashboards  enable  stakeholders to analyze performance trends  and identify exceptions that could need their immediate attention.

 

Those dashboards depend  on data captured from projects on daily basis. This data must be aligned with project management best practices. The Project Management Institute  (PMI)

Project Management Body of Knowledge (PMBOK) requires  implement processes that will enable managing  project scope, schedule, resources, cost, quality, safety, human resources, communications and documents, risks, procurement, contracts

administration, environment, financial, claims among others. The data will be organized, grouped, filtered and sorted in a format that the stakeholders can better  understand what they need to focus on. Those reports  and logs enable  stakeholders to understand the source for performance exceptions which were flagged in the dashboard.

The reports  and logs are documents are used to capture  the daily, weekly and monthly generated project records that could be produced  by the different  project stakeholders and team members. Those records are usually captured using predefined document templates that have sections  to be completed by each one who has a role in completing the information  needed for each specific record. The information  within each document template will be provided in predefined  workflow steps that are aligned  with the project’s contractual requirements. For most of the captured records, there  will be a need to attach supportive  documents, drawings, pictures among others.

ANALYZE AND VISUALIZE YOUR PROJECTS PERFORMANCE USING DASHBOARDS

PMWeb enables  you to visualize a “Single Version of the Truth” of all project information,

communications and documents using the world leading  Business Intelligence tool to

assess  performance trends, trigger actions, resolve issues, make sound decisions and manage stakeholders expectations. Dashboards  can also be integrated with Google Maps to provide better  visibility of projects performance at executive  level.

PMWeb dashboards enables  visualizing key performance information  at four levels; project

management process, project, program and enterprise to:

•      help you determine whether  your project performance objectives  are being achieved or not and prompt you to take necessary actions to rectify before causing project failure.

•      help in comparing  projects performance and leveraging  knowledge  and best practices among projects.

•      help stakeholders to have a common language to use when it comes to reporting  projects, programs and portfolios performance.

•    help in creating  performance success criteria that can be used for future projects.

DICE, SLICE, ANALYZE AND REPORT YOUR PROJECT INFORMATION

PMWeb Business Intelligence (BI) reporting  allows you to dice, slice, analyze and report your project information  in any format that

you desire. Reports can be in tabular, graphical or a combination of both. Project information  can be grouped, filtered and sorted in any format that would help you best in making use of this valuable information. This information  can be aggregated using common data fields to provide a summary report of important project information. The reports  can also show colored indicators  based on data captured in each record. For example, the risk register  report will show the risk exposure  scoring for identified risk before and after mitigation. This scoring can be showed as red for high, yellow for moderate and green for low.

CAPTURE, SHARE AND ARCHIVE ALL PROJECTS INFORMATION

PMWeb has most of the document templates needed  to manage  projects predefined to help organizations to jump start their project management implementation. PMWeb Custom Form Builder allows creating  all additional project management process or even replace what is already predefined. Those document templates

allow capturing  the details  of all project information  needed  to govern the project management processes as well as to report the performance and health  of projects.

PMWeb document templates allows having fields for WBS to ensure that documents are aligned  with the relevant  project scope and Schedule Activity to determine the approval need date for the document to avoid delays. PMWeb also allows capturing all types of cost and financial details. Checklists can be incorporated to document templates to ensure integrity of captured data. PMWeb allows linking one document template to another  as well as version control for cost estimate, budget, drawings among others.

PMWeb comes with its own document management repository to store all type of documents, CAD, PDF, XLS, Word among others  as well as attach  them to document templates. PMWeb allows multiple  document versions. PMWeb allows storing all types of project files.

PMWeb workflow allows mapping  the steps  for submitting, reviewing and approving   the  document template.  PMWeb workflow comes with many advanced   features  and functions  to meet  every possible  scenario  of document collaboration needs  such as exceptions, escalations, conditions, delegation, replacement among others. PMWeb field security is used to limit access for each field in the template depending the assigned  security rights.

PMWEB COLLABORATIVE PROJECT MANAGEMENT SOLUTION FUNCTIONS AND FEATURES

•    Zero Foot Print to allow accessing  PMWeb documents, forms, reports  and dashboards using any browser or device

•    Private and public (SaaS) cloud hosting  to allow accessing  PMWeb documents, forms, reports  and dashboards from

anywhere  and anytime

•    Can read Oracle Primavera P6 and MS Project schedule  data

•      Multi-language support  including Arabic language

•    Multi-currency support

•    Google Maps built-in integration

•    Interface with Construction  Cameras

•    Interface with ESRI GIS

•    Third Party integrations including Oracle Financials, JD Edwards, SAP, MS Dynamics among others

THE CMCS OFFERING

CMCS offering include selling PMWeb software  licenses, annual  maintenance and technical  support  renewal, first line technical support, implementation and configuration, certified training, customized  training and extended support  through  multi-level service level agreements (SLA). In addition, CMCS can also assist clients in selecting the Data Center to host PMWeb. In collaboration with third party partners, CMCS also offers software  integration with other applications such as ERP, GIS and others.

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